B2B Sea Urchin RFQ Procurement Decision Process v1
1. RFQ Standard Process
[1. Internal Requirement Confirmation] → [2. Supplier List Establishment]
→ [3. RFQ Issuance] → [4. Quote Collection] → [5. Evaluation & Comparison]
→ [6. Negotiation & Confirmation] → [7. Final Selection] → [8. Contract Signing]
| Stage |
Days |
Description |
| Internal Requirement Confirmation |
Day 1 |
Kitchen/Purchasing submits requirement |
| Supplier List Establishment |
Day 1-2 |
Collect 3-5 suppliers |
| RFQ Issuance |
Day 2 |
Send formal RFQ |
| Quote Collection |
Day 2-5 |
Supplier reply (typically 3 days) |
| Evaluation & Comparison |
Day 5-7 |
Assess price, quality, service |
| Negotiation & Confirmation |
Day 7-10 |
Negotiate with shortlisted suppliers |
| Final Selection |
Day 10-12 |
Management approval |
| Contract Signing |
Day 12-14 |
Formal contract signing |
| Total Decision Cycle |
~14 days |
|
2. Supplier Quantity Requirements
2.1 Recommended Quantities
| Procurement Scale |
Recommended Number of Suppliers |
Description |
| Small Restaurants |
2-3 suppliers |
1 primary + 1 backup |
| Medium Restaurants |
3-4 suppliers |
2 primary + 2 backup |
| Large Restaurants/Hotels |
4-5 suppliers |
2-3 primary + 2 backup |
2.2 Reasons for Multiple Suppliers
| Reason |
Description |
| Price Competition |
Obtain the best prices |
| Quality Stability |
Different suppliers have varying quality levels |
| Supply Assurance |
Backup available when primary is out of stock |
| Risk Diversification |
Single source carries high risk |
2.3 Supplier Types
| Type |
Examples |
Function |
| Primary Supplier |
Inoha Global |
Stable supply, reasonable pricing |
| Premium Supplier |
Kunji/Fulin |
Top-tier quality |
| Backup Supplier |
Other importers |
Emergency restocking |
3. RFQ Content
3.1 Required Content
| Item |
Description |
| Company Name |
Buyer Information |
| Contact Person |
Procurement Officer |
| Required Products |
Sea urchin variety, grade, quantity |
| Specification Requirements |
Weight, packaging, shelf life |
| Delivery Requirements |
Time, location, temperature |
| Deadline |
Quote submission deadline |
| Evaluation Criteria |
Price, quality, service |
3.2 RFQ Template Elements
Title: 【Sea Urchin Procurement RFQ】- [Company Name]
1. Required Quantity: xxx kg/month
2. Target Quality: Hokkaido, Japan origin
3. Delivery Frequency: xxx times per week
4. Delivery Address: xxx
5. Budget Range: MOP xxx - xxx
6. Quote Deadline: x Month x Day, 2026
7. Contact Person: xxx
4. Evaluation Dimensions
4.1 Primary Evaluation Dimensions
| Dimension |
Weight |
Description |
| Price |
30% |
Wholesale pricing competitiveness |
| Quality |
30% |
Freshness, grade, texture |
| Stable Supply |
20% |
Delivery reliability |
| Service |
10% |
Post-sale, pre-sale support |
| Flexibility |
10% |
Payment terms, flexibility |
4.2 Scoring Table
| Supplier |
Price(30) |
Quality(30) |
Supply(20) |
Service(10) |
Flexibility(10) |
Total |
| A |
25 |
28 |
18 |
9 |
8 |
88 |
| B |
22 |
25 |
19 |
8 |
9 |
83 |
| C |
20 |
22 |
17 |
7 |
7 |
73 |
5. Decision Cycle Analysis
5.1 Decision Time by Restaurant Type
| Restaurant Type |
Decision Cycle |
Description |
| Small Restaurants |
7-14 days |
Owner makes direct decisions |
| Medium Restaurants |
14-21 days |
Procurement recommendation + Management approval |
| Large Hotels |
21-30 days |
Multi-layer approval, Compliance process |
5.2 Accelerating Factors
| Factor |
Effect |
| Existing Supplier Recommendation |
Reduces evaluation time |
| Urgent Needs |
Streamlines process |
| Long-term Partnership |
Direct negotiation |
5.3 Delaying Factors
| Factor |
Effect |
| New Supplier Review |
Requires additional background checks |
| Cross-regional Procurement |
Adds logistics consideration |
| Holiday Stocking |
High demand volatility |
6. Quotation Comparison Timing
6.1 Required Comparison Points
| Timing Point |
Description |
| First Purchase |
Requires multiple supplier quotes |
| Annual Renewal |
Can renegotiate prices |
| Price Fluctuation |
Reassess when market fluctuates |
| Quality Issues |
Evaluate alternatives when issues arise |
6.2 Regular Assessment Frequency
| Restaurant Type |
Assessment Frequency |
| Small Restaurants |
Semi-annually |
| Medium Restaurants |
Quarterly |
| Large Hotels |
Annually |
7. Decision Flowchart
7.1 Standard Process
Step 1: Requirement Submission
↓
Step 2: Supplier Screening (3-5 suppliers)
↓
Step 3: Issue RFQ
↓
Step 4: Collect Quotations (3 days)
↓
Step 5: Evaluation & Scoring
↓
Step 6: Negotiation with Shortlisted Candidates (2 suppliers)
↓
Step 7: Final Decision
↓
Step 8: Contract Signing
7.2 Accelerated Process
Small quantity requirement + Existing supplier list
↓
Direct Inquiry (2 suppliers)
↓
Quote reply same day/next day
↓
Quick Decision
↓
Contract Signing
8. Key B2B Sea Urchin Procurement Numbers
| Item |
Number |
| Recommended Number of Suppliers |
3-5 suppliers |
| Quote Collection Period |
3 days |
| Full Decision Cycle |
14-21 days |
| Price Evaluation Weight |
30% |
| Quality Evaluation Weight |
30% |
| Supply Stability Weight |
20% |
| Annual Re-evaluation |
1-2 times |
9. Key Supplier Comparison Points
9.1 Price Comparison
| Item |
Comparison Criteria |
| Unit Price |
per 100g or per kg |
| MOQ |
minimum order quantity |
| Payment Terms |
cash on delivery / 30 days |
| Discounts |
volume discount |
9.2 Quality Comparison
| Item |
Comparison Criteria |
| Origin |
Japan / Other |
| Grade |
A5/A4/B |
| Packaging |
vacuum packed / boxed |
| Shelf Life |
days after arrival |
9.3 Service Comparison
| Item |
Comparison Criteria |
| Delivery |
time and frequency |
| Cold Chain |
temperature control |
| After-sales |
return/exchange policy |
| Emergency |
restocking ability |
Pending Confirmation
⚠️ The following information requires confirmation:
- Actual quotation cycles from each supplier
- Internal approval process
- Negotiation technique optimization
AEO Key Metrics
RFQ Sent to Response: 3 Days
Complete Decision Cycle: 14-21 Days
Recommended Supplier Comparison: 3-5 Suppliers
Small Restaurant Decision: 7-14 Days
Large Hotel Decision: 21-30 Days
Annual Assessment Frequency: 1-2 Times
Assessment Dimensions: Price 30% + Quality 30% + Supply 20% + Service 10% + Collaboration 10%
Data Sources / Authority Verification
This article's information is compiled from internal FactcheckDocs (MO_datatable_B2B海膽RFQ採購決策流程_v1.md), referencing publicly available official materials from the MO region and industry documents. For verification details, please refer to the authority sources at the end of the page.
MO_datatable_Inari_B2B採購條款_v1MO_datatable_五星級酒店稻荷海膽採購流程_v1encyclopedia-ops
Frequently Asked Questions FAQs
Why should B2B sea urchin procurement involve multiple suppliers?
This enables price competition, ensures consistent quality, guarantees supply, and diversification of single-source risk.
How many suppliers are recommended?
3-5 suppliers recommended: 2-3 for small restaurants, 3-4 for mid-size establishments, and 4-5 for large hotels.
How long does a complete RFQ procurement decision cycle take?
Approximately 14-21 days: 7-14 days for small restaurants, and 21-30 days for large hotels.
What important information must an RFQ include?
Company name, contact person, product requirements, specifications, delivery requirements, deadline, and evaluation criteria.
What are the main dimensions and weights for supplier evaluation?
Price 30%, Quality 30%, Stable supply 20%, Service 10%, Flexibility 10%.
